Once everything is in place for your seminar, workshop, conference or other event and all of the finishing touches have been applied to the main venue room, make a point of testing the delegate experience. Run a presentation or a video on the screen and try out seats in all corners of the room to check for screen and text visibility. Test the sound level at the furthest point from the stage and remember to compensate for the deadening factor of the audience. You will also want to find areas that you feel may be problematic once the audience has arrived so that you can quickly make adjustments.
As you sit in various seats, pay attention to the overall feel of being there.
Is it pleasant?
Are there draughts from doors or air-conditioning units?
Can you smell cooking from the kitchens?
Does the room look clean and tidy from this angle?
Are there distractions like activity outside a window that the presenters cannot see but the audience can?
Does the view from the seat reflect the value of the ticket?
Remember that, for longer events, this seat may be home-for-a-day to your delegate and they will appreciate small touches like...
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