The Email Alternative: Using An Extranet For Online Document Sharing
Why is an extranet better than email for sharing documents? The answer is simple: email is perfect for one-to-one communication, but not ideally suited for groups engaged in project collaboration.
Most e-mail programs provide little if any effective way to prioritize your messages and attachments. Everything arrives in the same place, in the order in which it was sent.
With an extranet, all project related documents are automatically captured within a folder dedicated to a project.
Not mixed in with the latest joke circulating around the office.
In addition, an extranet can handle any size document. With e-mail, you run the risk of large attachments not passing through the company firewall.
Sharing a power point presentation with a group is a perfect example. With email, you have to break the presentations into small parts, with each section attached to a separate email. The sections dont arrive at the same time, and it can be quite confusing for everyone involved. Imagine sharing three presentations, each in 3 parts, to six people. That would be nine emails to six...
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